Guarded Growth IP LLC (“Guarded Growth IP,” “we,” “our,” or “us”) values your privacy. We provide intellectual property management tools, legal docket management services, IP renewal and maintenance solutions, and related technology services.
In this Privacy Policy (“Policy”), we describe how we collect, use, and disclose information that we obtain about users of our website, https://guardedgrowthip.com/ (the “Site”), and the services available through our Site, including our DocketEngine™, RenewalEngine™, and any other platforms or tools we operate (collectively, the “Services”). By visiting the Site or otherwise using our Services, you agree that your information will be handled as described in this Policy. Your use of our Services, any personal information collected about you, and any dispute over privacy, is subject to this Policy and our Terms of Service, including its applicable limitations on damages and the resolution of disputes. Our Terms of Service are incorporated by reference into this Policy.
1. Collection of Information
We collect information directly from you, from non-affiliated entities, and by automated means as set out below. The type of information that we collect depends on your particular interaction with our Services, but generally includes the following categories.
1.1 Personal Information You Provide
Registration & Account Information. You will need to register an account in order to access certain Services. We collect information from you when you create an account, including: your full name, email address, phone number, encrypted password, job title, company name, industry, and professional details related to your intellectual property management needs.
Billing Information. For billing purposes, we collect your billing name and address, payment method details (which are processed securely by third-party payment processors), tax identification information when required, and records of your purchase history and transactions.
Communications. We maintain records related to user support and customer service requests, feedback and survey responses, messages sent through our platform, and any other communications you send to us. You can also sign up to receive our newsletter, updates, marketing, and other information by providing your email address.
1.2 Information Automatically Collected
Usage Data. We automatically collect information about your use of our Site and Services through cookies, local storage, analytics tools, and other technologies, in accordance with applicable law. This includes: IP address; browser type, version, and settings; device type, operating system, and screen resolution; domain name; the website that led you to our Services; pages visited; non-precise location data (city and state level); session duration and frequency of visits; and the dates and times you access our Services. We may combine Usage Data with other information that we have collected about you.
Service Activity Data. We collect information about your activities on the Site, including features you use, dockets or portfolios you manage, renewal schedules you configure, search queries, and your use of reporting and analytics tools within the Services.
1.3 Information from Third Parties
We may receive information about you from external sources, including professional information from LinkedIn or other platforms (with your consent), referral information from partners or affiliates, payment verification data from financial institutions, and publicly available business information.
2. Legal Basis for Processing
We process your personal information based on several legal grounds depending on the purpose. For contract performance, we process your data to provide our Services, manage your account, and process payments. We rely on legitimate interests to improve our platform, conduct analytics, prevent fraud, and ensure security. When we send marketing communications, use non-essential cookies, or provide optional features, we do so based on your consent. We also process data to meet legal compliance requirements such as tax obligations, responding to legal requests, and complying with applicable regulations. In rare cases, we may process data to protect vital interests related to the safety and security of our users and platform.
3. Use of Information
We use your information, including personal information, for the following purposes:
- Providing and Improving Our Services. To provide and maintain our Site and Services; to facilitate IP docket management, renewal tracking, and portfolio management; to process your subscription transactions; and for customer service and technical assistance.
- Analytics and Platform Improvement. To analyze usage patterns to improve platform design, develop new features and functionality, conduct A/B testing for user experience optimization, and generate anonymous aggregated statistics.
- Marketing and Communications. To communicate with you about your use of our Services; to send you updates, platform announcements, and course updates; and to provide you with news, special offers, and promotions (with your consent where required).
- Security and Compliance. To detect and prevent fraud or unauthorized access; to enforce our Terms of Service; to comply with legal obligations; and to protect intellectual property rights.
- Protecting Rights and Interests. To protect the safety, rights, property, or security of Guarded Growth IP, the Services, any third party, or the general public; and to enforce this Policy or our Terms of Service.
- Legal Compliance. To comply with applicable legal or regulatory obligations, including as part of a judicial proceeding; to respond to a subpoena, warrant, court order, or other legal process.
4. Disclosure of Information
In general, we may share your information, including personal information, as follows:
Affiliates. We may disclose the information we collect from you to our affiliates or subsidiaries; however, if we do so, their use and disclosure of your personal information will be subject to this Policy.
Service Providers. We may disclose the information we collect from you to vendors, service providers, contractors, or agents who perform functions on our behalf. All third-party providers are bound by strict data processing agreements and security requirements.
Business Transfers. If we are acquired by or merged with another company, if some or all of our assets are transferred to another company, or as part of a bankruptcy proceeding, we may transfer the information we have collected from you to the other company. We will provide user notification in such events.
Legal Compliance & Protection. We may disclose your information to comply with applicable legal or regulatory obligations, including as part of a judicial proceeding; in response to a subpoena, warrant, court order, or other legal process; or to protect the safety and security of our users, staff, or the public.
With Your Consent. We will share information when you explicitly authorize sharing with specific third parties.
Aggregate and De-Identified Information. We may share aggregate or de-identified information about users with third parties for research, compliance, or other purposes. Such information cannot identify individual users.
5. Cookies and Tracking Technologies
5.1 Types of Cookies We Use
Essential Cookies. These are always active and necessary for session management and authentication, security and fraud prevention, basic platform functionality, and payment processing.
Performance Cookies. These help us gather website analytics and usage statistics, enable error reporting and performance monitoring, and support load balancing and server optimization.
Functional Cookies. These remember your user preferences and settings, language and accessibility options, personalized content recommendations, and progress tracking and bookmarks.
Marketing Cookies (Optional). These help us measure advertising campaign effectiveness, enable social media integration, support retargeting and remarketing efforts, and provide cross-platform user recognition.
5.2 Cookie Management
You can control cookies through your browser settings, though disabling essential cookies may affect platform functionality. We provide a cookie preference center where you can manage non-essential cookies according to your preferences.
5.3 Other Tracking Technologies
Clear GIFs/Web Beacons. We may use clear GIFs (pixel tags) and web beacons for email analytics and to track activities of Site visitors.
Local Storage. We may use local storage for offline functionality.
Third-Party Analytics. We may use non-affiliated analytics companies, for example Google Analytics, to evaluate use of our Services.
Do-Not-Track. Currently, our systems do not recognize browser “do-not-track” requests.
Universal Opt-Out Signals. Guarded Growth IP respects universal opt-out preference signals, such as the Global Privacy Control (GPC). If we detect such a signal, we will automatically process it as a request to opt-out of the sale or sharing of your personal information.
6. Third-Party Sites and Services
Our Services may contain links to third-party websites. Any access to and use of such linked websites is not governed by this Policy, but instead is governed by the privacy policies of those third-party websites. We are not responsible for the information practices of such third-party websites.
7. Data Security
7.1 Security Measures
We have implemented comprehensive security measures to protect the personal information we collect from loss, misuse, and unauthorized access, including SSL/TLS encryption for all data transmission, role-based permissions and multi-factor authentication for access controls, secure cloud hosting with regular security audits, continuous security monitoring, and regular security awareness training for all employees.
7.2 Your Responsibility
You play an important role in protecting your account by using strong, unique passwords, logging out of shared devices, reporting suspicious activity immediately, and keeping your contact information current. Please be aware that despite our best efforts, no data security measures can guarantee 100% security.
8. Data Retention
We maintain different retention periods for different types of data. Account information is retained for the duration of your account plus three (3) years after closure. Payment records are maintained for seven (7) years to comply with tax and accounting requirements. Support communications are retained for two (2) years after case resolution. Marketing data is kept until you opt out or after three (3) years of inactivity. Security logs are maintained for one (1) year for security monitoring purposes. Aggregated analytics data, which is anonymized, may be retained indefinitely.
Data may be retained longer if required by law or for legitimate business purposes such as fraud prevention or dispute resolution.
9. Your Choices
9.1 Marketing Communications
We may send periodic promotional emails to you. You may opt out of such communications by following the opt-out instructions contained in the email, updating email preferences in your account settings, contacting customer support, or emailing us at the address listed below. Please note that it may take up to ten (10) business days for us to process opt-out requests. Even if you opt out of marketing emails, we may still send you transactional emails such as receipts, account notifications, and service updates.
9.2 Cookies
You can manage cookies through your browser settings or our cookie preference center. Note that disabling certain cookies may limit the functionality of the Services.
10. Your Privacy Rights
10.1 Universal Rights
All users have fundamental rights regarding their personal information. You can request access to copies of your personal information, correct or update inaccurate information, request deletion of your personal information, receive your data in a portable format, object to certain types of processing, and restrict how we process your information.
10.2 California Residents (CCPA/CPRA)
If you are a resident of California, the California Consumer Privacy Act (CCPA) and the California Privacy Rights Act (CPRA) provide you with the following rights:
- Right to Know: You have the right to request that we disclose the categories and specific pieces of personal information we have collected from you over the past twelve (12) months.
- Right to Delete: You have the right to request that we delete any personal information we have collected about you, subject to certain exceptions.
- Right to Correct: You have the right to request the correction of inaccurate personal information.
- Right to Opt-Out of Sale: You have the right to opt-out of any future sales of your personal information.
- Non-Discrimination: You have the right to receive non-discrimination for exercising your privacy rights.
10.3 Other U.S. State Privacy Rights
Residents of Colorado, Connecticut, Delaware, Indiana, Iowa, Kentucky, Maryland, Minnesota, Nebraska, New Hampshire, New Jersey, Oregon, Rhode Island, Tennessee, Texas, Utah, Vermont, and Virginia have similar rights under their respective state privacy laws, including the right to opt-out of targeted advertising or the sale of personal information.
10.4 Exercising Your Rights
To exercise any of these rights, you may contact us at the email address listed in the Contact Us section below or by visiting our Contact Us page. We will respond within thirty (30) days or as required by applicable law and may need to verify your identity before processing requests.
11. International Users (GDPR)
If you are accessing the Services from outside the United States (including the European Economic Area or United Kingdom), please be aware that your information will be transferred to, stored, and processed in the United States.
Legal Basis: We process your data based on contract performance (to provide the Services), legitimate business interests, and your consent where applicable.
Your Rights: Under the GDPR, you have the right to access, rectify, erase, restrict processing, object to the processing of your personal data, lodge complaints with supervisory authorities, and withdraw consent for consent-based processing. To exercise these rights, please contact us at the email below.
12. Data Breach Notification
12.1 Our Commitment
In the event of a data breach that poses a risk to your rights and freedoms, we will investigate and contain the breach immediately, assess the risk to affected individuals, notify authorities within seventy-two (72) hours where required, and inform affected users without undue delay.
12.2 Notification Content
Breach notifications will include the nature of the breach and data involved, likely consequences and risks, measures taken to address the breach, steps you can take to protect yourself, and contact information for questions.
12.3 Prevention Measures
We maintain a comprehensive incident response plan and conduct regular security assessments to prevent breaches from occurring.
13. Children
Our Site and Services are not designed for children under eighteen (18). We do not knowingly collect personal information from children under 18. If we discover that a child under 18 has provided us with personal information, we will promptly delete such information from our systems, terminate the associated account, and notify parents or guardians if possible.
14. Changes to This Policy
We may change this Policy from time to time. We will post any changes to this Policy on our Site. When we do, we will update the “Last Updated” date at the top of this policy. Continued use of our Services after Policy changes constitutes acceptance of the updated terms.
15. Limitation of Liability
15.1 Disclaimer of Warranties
THE SERVICES, INCLUDING ALL INFORMATION, CONTENT, AND MATERIALS MADE AVAILABLE THROUGH THE SERVICES, ARE PROVIDED ON AN “AS IS” AND “AS AVAILABLE” BASIS, WITHOUT WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED. TO THE FULLEST EXTENT PERMITTED BY APPLICABLE LAW, GUARDED GROWTH IP DISCLAIMS ALL WARRANTIES, EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT. GUARDED GROWTH IP DOES NOT WARRANT THAT THE SERVICES WILL BE UNINTERRUPTED, ERROR-FREE, OR COMPLETELY SECURE.
15.2 Limitation of Damages
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, IN NO EVENT SHALL GUARDED GROWTH IP LLC, ITS OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AFFILIATES, SUCCESSORS, OR ASSIGNS BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, INCLUDING BUT NOT LIMITED TO DAMAGES FOR LOSS OF PROFITS, GOODWILL, DATA, OR OTHER INTANGIBLE LOSSES, ARISING OUT OF OR RELATED TO: (A) YOUR USE OF OR INABILITY TO USE THE SERVICES; (B) ANY UNAUTHORIZED ACCESS TO OR USE OF OUR SERVERS OR ANY PERSONAL INFORMATION STORED THEREIN; (C) ANY INTERRUPTION OR CESSATION OF TRANSMISSION TO OR FROM THE SERVICES; (D) ANY BUGS, VIRUSES, TROJAN HORSES, OR THE LIKE THAT MAY BE TRANSMITTED TO OR THROUGH THE SERVICES BY ANY THIRD PARTY; (E) ANY ERRORS OR OMISSIONS IN ANY CONTENT; OR (F) ANY CONDUCT OF ANY THIRD PARTY ON THE SERVICES, WHETHER BASED ON WARRANTY, CONTRACT, TORT (INCLUDING NEGLIGENCE), OR ANY OTHER LEGAL THEORY, WHETHER OR NOT GUARDED GROWTH IP HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.
15.3 Cap on Liability
TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, THE TOTAL LIABILITY OF GUARDED GROWTH IP LLC FOR ANY CLAIMS ARISING OUT OF OR RELATED TO THIS POLICY OR THE SERVICES SHALL NOT EXCEED THE GREATER OF: (A) THE TOTAL AMOUNT YOU HAVE PAID TO GUARDED GROWTH IP IN THE TWELVE (12) MONTHS IMMEDIATELY PRECEDING THE EVENT GIVING RISE TO THE CLAIM; OR (B) ONE HUNDRED DOLLARS ($100.00).
15.4 Third-Party Actions
Guarded Growth IP shall not be liable for any damages or losses resulting from the actions, omissions, or practices of any third party, including but not limited to third-party service providers, advertisers, or other users of the Services, even where such third parties process personal information on our behalf. While we require our service providers to implement appropriate security measures, we cannot guarantee the security practices of third parties.
15.5 Data Security Incidents
While we implement commercially reasonable security measures as described in this Policy, Guarded Growth IP shall not be liable for any unauthorized access to, alteration of, or destruction of your personal information to the extent such incident results from circumstances beyond our reasonable control, including but not limited to acts of hacking or other criminal activity by third parties, force majeure events, or your own failure to maintain the security of your account credentials.
15.6 Applicable Law Savings Clause
Some jurisdictions do not allow the exclusion or limitation of certain warranties or the limitation or exclusion of liability for incidental or consequential damages. Accordingly, some of the above limitations may not apply to you. In such jurisdictions, the liability of Guarded Growth IP shall be limited to the fullest extent permitted by applicable law. Nothing in this section shall limit liability for death or personal injury caused by negligence, for fraud or fraudulent misrepresentation, or for any other liability that cannot be excluded or limited under applicable law.
16. Governing Law and Jurisdiction
This Policy and any dispute arising out of or related to this Policy or your use of the Services shall be governed by and construed in accordance with the laws of the State of Texas, without regard to its conflict of law principles. Any legal action or proceeding arising under this Policy shall be brought exclusively in the state or federal courts located in Harris County, Texas, and you hereby consent to the personal jurisdiction and venue of such courts.
17. Contact Us
If you have questions about how we handle data, would like to exercise your privacy rights, or would like to make a complaint, please contact us at:
Guarded Growth IP LLC Website: https://guardedgrowthip.com/ Email: [email protected]
We aim to respond to general privacy questions within five (5) business days, rights requests within thirty (30) days or as required by law, and urgent security matters within twenty-four (24) hours.
This Policy is effective as of February 16, 2026 and governs the collection and use of information by Guarded Growth IP LLC through its website and Services.